For CISOs, privacy, compliance, legal, and IT teams

See and govern unauthorized AI participants.

NoteTakerGuard helps security, privacy, compliance, and IT teams see which AI participants enter their meetings, determine whether that activity is authorized, and preserve a clear record of what was observed.

Built for regulated organizations across Zoom, Microsoft Teams, and Google Meet. It does not record the meeting itself.

Start 48-hour audit For enterprise: request an overview

NoteTakerGuard supports meeting-governance, security, privacy, and internal review workflows. It does not certify compliance, determine legal obligations, or replace qualified counsel, compliance officers, or required regulatory controls.

Illustrative meeting-governance view

The commercial starting point

Start with a real 48-hour Shadow Audit.

Connect an approved meeting platform, observe real meetings in scope for 48 hours, receive a report built from genuine findings, and decide whether a paid deployment makes sense.

Start the audit Request a technical walkthrough

Three-step evaluation

See the risk before you buy.

Test NoteTakerGuard in the meeting environment your teams already use.

  1. 01

    Connect an approved platform

    Authorize the meetings and scope included in the evaluation.

  2. 02

    Monitor real meetings

    Observe automated participant activity for 48 hours.

  3. 03

    Review the report and choose

    Decide on a paid pilot, technical review, expanded evaluation, or close-out.

Illustrative workflow

Meeting-layer security in one command center.

Platform-aware visibility, appropriate response options, and a structured evidence trail across your collaboration environment.

NoteTakerGuard
Illustrative workflow
AD
Connected platforms
Zoom
Microsoft Teams
Google Meet
Security event

Unauthorized Bot Detected

High risk
Event platform Microsoft Teams
Status Host action available
TimingPlatform dependent
Meeting ownerExecutive Strategy
Governance event log✓ Recorded
PolicyExecutive Protection

Observed Event

Checked Policy

Prompted Response

Recorded History

×
Response

Host Response Option

Available actions are shown according to platform capability and permissions.

Illustrative
✓
Evidence

Governance Event Log

Observed activity, policy signals, and actions are preserved for internal review.

Illustrative
→
Security operations

Configured Security Handoff

Where configured, meeting events can support existing security workflows.

Illustrative

Coverage and limitations

Know what each platform can show.

Platform coverage varies. NoteTakerGuard shows what each connected platform can observe, what it cannot verify, and where customer action is required.

Zoom

Connection
Customer-authorized account connection and approved access scope.
Visibility
Participant and meeting activity that Zoom exposes to the connected environment.
Response
Available actions depend on host permissions, account settings, and Zoom capabilities.
Known gap
Listening-only or externally controlled tools may require customer review.

Microsoft Teams

Connection
Tenant administrator approval and customer-selected permissions.
Visibility
Participant and meeting events Microsoft makes available to the connected tenant.
Response
Available actions vary with organizer rights, tenant policy, and Microsoft capabilities.
Known gap
Some automated activity may not appear as a conventional meeting participant.

Google Meet

Connection
Google Workspace administrator approval and an agreed evaluation scope.
Visibility
Participant and meeting signals Google exposes to the connected workspace.
Response
Available actions depend on host role, workspace policy, and Google capabilities.
Known gap
Tools operating outside exposed participant signals may need manual follow-up.

Exact capabilities and limitations are confirmed during onboarding or a technical review. Platform names identify integration targets only and do not imply endorsement or partnership.

What we secure

Govern automated activity in critical meetings.

Purpose-built governance at the point where sensitive business conversations actually happen.

Radar threat-detection interface01

Unauthorized Bot Detection

Continuously identify unapproved AI participants across your meeting estate.

Learn more →
 Abstract artificial intelligence agent02

Platform-Aware Response

Support approved-tool policy workflows with response options matched to platform capabilities and permissions.

Learn more →
 AI risk research and governance finding03

Governance Event Logging

Preserve a structured evidence trail for security, privacy, legal, and compliance teams to review.

Learn more →
 Executive conference room prepared for a protected hybrid meeting04

Executive Meeting Protection

Elevated safeguards for board, leadership, M&A, and strategy discussions.

Learn more →
 Security operations center monitoring live systems05

SIEM Integration

Bring meeting intelligence into the security workflows your teams already trust.

Learn more →
 06

Multi-Platform Coverage

A consistent governance view with capabilities and limitations identified by platform.

Learn more →

The hidden exposure

Your security perimeter stops at the meeting door.

AI notetakers are entering sensitive meetings without consistent visibility, authorization, or control.

Executive team participating in a hybrid video meeting
Meeting-layer visibility
01

Traditional tools miss the risk

Network and endpoint controls were not designed to govern third-party AI participants inside live conversations.

02

NoteTakerGuard closes the gap

Gain centralized control and real-time visibility across the full meeting lifecycle.

03

Review teams need evidence

Preserve a structured record of what entered, what policy applied, and what action was taken.

One product. Three clear next steps.

Built for security, compliance, and executive teams.

Each team can evaluate the part of the buying decision that matters most to them.

01

Security Teams

See how NoteTakerGuard surfaces automated participants and supports platform-appropriate response workflows.

See the qualified workflow
02

Compliance Teams

Review the structure used to preserve observed activity, policy signals, and actions for internal review.

Review the evidence model
03

Executives

Evaluate the risk in approved meetings before deciding whether a paid deployment is warranted.

Start a 48-hour audit

Built for high-trust industries

Where every conversation carries consequence.

01

Financial Services

Protect M&A discussions, client transactions, and trading strategy.

Financial trading operations center 02

Healthcare

Govern meetings where protected health information may be discussed.

Healthcare professional using connected clinical technology 03

Insurance

Secure claims, underwriting, and policyholder conversations.

Modern insurance operations office 04

Legal

Preserve privilege and confidential client communications.

Private legal office prepared for confidential client work 05

Government

Protect sensitive operations and interagency discussions.

Secure government operations center 06

Technology

Secure product roadmap, engineering, and customer data conversations.

Connected cloud and data infrastructure

Evidence model

See the report before you start.

The Shadow Audit report turns observed meeting activity into a structured evidence trail that security, privacy, compliance, legal, and IT teams can review together.

The preview uses fictionalized organizations, meetings, people, and findings. It is a sample—not a compliance certification or legal conclusion.

Open sample report Start a 48-hour audit
Sample reportFictionalized data
NoteTakerGuard

Shadow Audit Summary

48 hours

Northstar Health Group · Evaluation environment

24Meetings observed
7Automated participants
3Items for review

Example only · No real customer or meeting data

Research & findings

The meeting edge, examined.

Interactive briefings for security, compliance, privacy, and AI governance leaders—built to explore in the browser.

01 / 02

Works across your environment

Meeting platforms meet the security stack.

Platform names identify integration targets only and do not imply endorsement or partnership.

Evaluation FAQ

What buyers need to know.

Clear answers about data, platform permissions, response options, and what happens after the Shadow Audit.

Does NoteTakerGuard record the meeting?

No. NoteTakerGuard is designed to observe meeting-governance signals and automated participant activity; it does not record the meeting itself.

What does the 48-hour Shadow Audit capture?

Within the approved scope, the audit observes platform-exposed meeting and participant events, policy signals, platform responses, and actions taken. The resulting report supports internal review.

How are permissions and retention handled?

The customer approves the platform connection, meeting scope, and permissions used for the evaluation. Data handling and retention expectations are confirmed during onboarding; NoteTakerGuard does not record the meeting itself.

What happens when the 48 hours end?

Monitoring access pauses, while the report remains available. The customer chooses a paid pilot, technical review, expanded evaluation, or close-out.

Are Zoom, Microsoft Teams, and Google Meet identical?

No. Coverage and response options vary by platform, account configuration, host role, permissions, and the signals each provider makes available.

Does NoteTakerGuard certify compliance?

No. It supports meeting-governance, security, privacy, and internal review workflows. It does not determine legal obligations or replace counsel, compliance officers, or required regulatory controls.

Know what is in the room

See the risk in your own meetings.

Start with a real 48-hour Shadow Audit, review genuine findings and platform gaps, and choose the deployment decision that makes sense.

Start a 48-hour audit For enterprise: contact us about a technical overview

NoteTakerGuard does not record meetings, certify compliance, determine legal obligations, or replace qualified counsel or required controls.